Memorandum Of Association

Rules & Regulations
Of
Madras Motor Sports Club

Madras Motor Sports Club,
706, Anna Salai,
Mount Road,
Madras - 600 006		 Shifted to:
113, 2nd Floor,
Anna Salai,
Madras - 600 002

Present address
Guru Mansion, 1st Floor,
123/1, T T K Road,
Chennai - 600 018

Memorandum of Association

The name of the Club is "MADRAS MOTOR SPORTS CLUB".

The registered office of the Club will be situated in the city of Madras.

The objects for which the Club is established are:-

a) To promote the sport of Motor car and Motor cycle racing and motor sport and to further the interests of motorists and motor-cyclists taking part in motor races and competitions in India or elsewhere, to co-operate with others to this end. Amended on 6th January 2006 - The objects of the Club would be confined within the territories of India.

b) To acquire, build or otherwise provide race tracks, club houses, dormitories, pavilions, motor houses, workshops and other conveniences in connection therewith, and to furnish, alter, enlarge, repair, uphold and maintain the same.

c) To acquire by purchase, lease or otherwise any race track, land, buildings, or hereditaments which may be deemed by the club likely to advance or benefit indirectly the objects.

d) To hire and employ all classes of persons considered necessary for the purpose of the club and to pay to them and to other persons in return for services rendered to the club, salaries, wages, gratuitions and pensions.

e) To organise, promote, and hold either alone or jointly with any other Association, club or persons motor race meetings, competitions and reliability trials for motor vehicles or any other athletic sports or pastimes, and to offer, give or contribute towards prizes, medals and awards therefore, and to promote, give or support dinners, balls, concerts and other entertainments arranged in connection thereto.

f) To establish, promote or assist in establishing or promoting, to affiliate with and to subscribe to or become a member of any other Associations or clubs whose objects are similar or in part similar to the objects of the club, or the establishment or the promotion of which may be other beneficial to the club.  Provided that no subscription be paid to any such other Associations or club, out of the funds of the club except bonafide in furtherance of the objects of the club. Amended on 6th January 2006 - The funds of the Club to be utilized only towards the objects and no portion of it would be distributed in any manner to the person defined in section 13(1) (c) of the Income Tax Act. Not more than 5% of the income of the Club would be applied for any religious purposes or given to religious institutions.

g) To invest and ideal with the moneys of the club not immediately required upon such securities and in such manner as from time to time be determined.

h) To borrow or raise and give security for money by mortgage or charge upon all or any part of the property of the club, for the advancement of the objects of the club.

i) To do all such lawful things as are incidental or conclusive to the attainments of the above objects or any of them. Amended on 6th January 2006 - The activities would confirm to the objects of the Club and not motivated for profit. The benefit of Club would be available to the general public irrespective of caste, creed, religion or sex.

Rules & Regulations

In these rules unless there is something in the subject or context inconsistent therewith.

1. "The Club" means Madras Motor Sports Club. "The Committee" means the Committee for the time being of the club constituted as herein after provided. Words importing the singular only include the plural. Words importing the masculine only include the feminine.

2.  Unless otherwise determined by the Committee, membership of the Club shall be confined to Ladies and Gentleman whom the Committee considers to have proved their eligibility for membership by reason of their powers, skill or interest in motoring.

3. The Committee shall have powers to elect as members of the club upon such terms and subject to such regulations as the Committee from time to time deem advisable, persons who are visiting or temporarily resident in Madras and such persons shall pay such entrance fees and subscriptions (if any) as the Committee may from time to time prescribe.

4. Such of those candidates who had applied for membership before the registration of the club shall be deemed to be the First Members of the Club, and they shall be elected without ballot by the Committee.

5. Every candidate for membership of the club (other than as aforesaid) shall be proposed by one and seconded by another member of the club, not being a member of the Committee, to both of whom the candidate shall be personally known. Every such application for membership shall be made in writing signed by the candidate and by his proposer and seconder in the form prescribed by the Committee.

6. All members of the club shall pay such entrance fees and Annual subscriptions as the committee shall from time to time prescribe and all Annual subscription shall become due and payable in advance on the 1st day of January in every year.  The Annual subscription has been revised several times and the current rates are as follows:

Individual Life Membership Rs. 10,000 (No entrance fee)
Company Life Membership Rs. 20,000 (No entrance fee)
(Two nominees allowed)
Individual Annual Membership Rs. 2,000 per year
and entrance fee Rs. 4,000 (one time)
(Two nominees allowed)
Associate Annual Membership
(No voting rights and cannot hold
any office in the club)		 Rs. 500 per year
and entrance fee Rs. 1,000 (one time)
Outstation Annual membership
(No voting rights and cannot hold
any office in the club)		 Rs. 500 per year
and entrance fee Rs. 500 (one time)

Associate Members: added through an amendment on 19th October, 1990
Stand Members: added through and amendment on 12th February 1991 - Stand membership introduced for a one time subscription of Rs. 3000. The members so enrolled will be entitled to a seat in the grand stand for a period of ten years for all events. The members so enrolled will have no voting rights and will not be entitled to any other facility of the club and these members are not eligible to hold any office in the club.

7. Every candidate for election shall be balloted for by the Committee and one negative vote in every four shall exclude.

8. When a candidate has been elected the Secretary shall for with send him at the address given upon his application a request for payment of his entrance fee (if any) and first annual subscription. Upon payment of his entrance fee and first annual subscription an elected candidate shall become member of the Club, provided nevertheless that if such payment is not made within one month after the date of election the Committee may in their discretion cancel such election.

9.The Committee shall have powers to permit any person or persons to use gratuitously in common with the members of the club all the premises and property of the club on such conditions and for such period as the committee may from time to time determine.

10. Any member wishing to resign his membership of the Club shall give notice in writing, addressed to the Secretary and deposited at the registered office of the club, before the 1st day of December, of his intention to do so, failing which such member shall be liable to pay the Annual subscription for the next year.

11. Any member whose Annual subscription shall be in arrears for thirty days or more shall not be entitled until payment thereof to any of the privileges of membership and if his subscription shall continue unpaid on such later day as the committee from time to time determine such member may, at the discretion of the committee be removed from the Club, and his name shall thereupon be creased from the register of members and he shall forfeit all his rights in the claim upon the Club.

12. If any member shall willfully refuse or neglect to comply with the previsions of the Memorandum and Rules and Regulations or by-laws of the Club or shall be guilty of any conduct unworthy of a gentlemen or lady as the case may be such member shall be liable to expulsion by a resolution of the Committee provided that atleast one week before the meeting at which such a resolution is passed he shall have notice thereof and of the intended resolution for his expulsion and that he shall at such meeting and before the passing of such resolution, have had an opportunity of giving orally on in writing, any explanation or defence he may think fit.

13. The committee of the Club shall be officers of the Club herein after mentioned and such other members of the Club, not exceeding eight elected as herein provided. (Amended on 14th September 1999)

14. The Officers of the Club shall consist of a President, a Treasurer and a Secretary, all of whom shall be members of the Club. Amended on 26th July,1969 - Introduction of Vice President to the list of Office bearers. Amended on 10th September, 1976 - It was resolved that the post of a Joint Secretary be created and that be inclined as one of the officers of the Club, effective from 1.9.1976

15.The Officers of other members of the committee of the Club (other than the Secretary) shall receive any remuneration for his services in the capacity of an officer or member of the Committee, but nothing herein contained shall be deemed to prohibit the payment, by the Club of any sum to any member of the Club for services rendered.

16.The first Offices of the Club shall be:-
President  : Mr.G.M.Donner
Hon.Treasurer  : Mr.K.V.Srinivasan
Hon.Secretay  : Mr.K.Varugis
and they together with the Rajkumar of Pithapuram, Raja D.V.Appa Rao and Messrs.  J.N.Dye, P.Mattheri, K.A.Sillick and R.A.Strong shall be the first members of the Committee and they shall be entitled to act before they become members of the Club.

17. The Committee may call upon a person to act as the Chairman of the Club for a period of one year. (Amended on 14th September 1999)

18. At every subsequent Annual General Meeting of the Club the Officers and all other members of the Committee shall retire from office. The officers and other members of the committee shall be eligible for re-election.

19. The election of officers and other members of the Committee shall take place in the following manner:-

  • a. Any two members of the Club shall be at liberty to nominate any other members of the committee of the Club.
  • b. The name of each member so nominated together with the names of his proposer and seconder shall be sent to the Secretary at least 14 days before the annual Meeting.
  • c. A list of the candidates named in alphabetical order with the proposer and seconders names shall be posted on the Notice Board of the Club for atleast 7 days immediately preceding the Annual General Meeting.
  • d. Balloting lists shall be prepared (if necessary) containing the names of candidates only and each member present at the Annual General Meeting shall be entitled to vote for any number of such candidates not exceeding the number of vacancies.
  • e. In case there shall not sufficient number of candidates nominated the committee shall fill up the remaining vacancy or vacancies.

20. All casual vacancies arising among the officers or the committee shall be filled by the Committee.  Any member so chosen shall retire at the following annual General Meeting but shall be eligible as a candidate for election at such Annual General Meeting.

21. The Committee shall have powers from time to time to make, alter and repeal all such bye-laws as they may deem necessary of expedient or convenient for the proper conduct and management of the Club.

22. The Committee may from time to time delegate any of their powers to such sub-committee or sub-committees as they shall think fit to appoint and may recall or revoke any such delegation or appointment.  Any such committee or sub-committees shall, in the exercise of powers so delegated, conform to any regulations that may be prescribed by the committee. 

23. The Committee shall meet at such times and in such places as they think proper, but as far as practicable not less than once a month, and at all their meetings four shall form a quorum.

24. The President shall be the Chairman at all meetings of the Committee unless he fails to appear within 15 minutes of the time notified for the meeting in which case the members of the Committee shall elect a Chairman from among their number. Each member of the Committee shall have one vote and in the event of equality of votes the Chairman shall have a second or casting vote.

25. A General Meeting shall be held once in every year at such time (not being more than fifteen months after the holding of the last proceeding General Meeting and place as the committee shall determine.

26. The above mentioned General Meeting shall be called Ordinary Meeting and all other meetings shall be called Extra-ordinary.

27. The Committee may, whenever they think fit, and shall on a requisition made in writing by not less than 20 members, convene an Extra Ordinary General Meeting.

28. Any question so made by the members must state the object of the meeting proposed to be called and must be signed by the requisitionists and deposited at the registered office of the Club.

29. On receipt of the requisition the committee shall forthwith proceed and convene an Extra-Ordinary General Meeting; if they do not proceed to cause a meeting to be held within 21 days from the date of the requisition being so deposited, the requisitionists, or any other 39 members, may themselves convene a meeting.

30. Fourteen days notice atleast of every General Meeting specifying the place, the day and the hour of meeting, and in case a special business the general nature of the business shall be given to other members in manner such other manner, if any, as may be prescribed by the Committee but the non-receipt or delayed receipt of such a notice by any member shall not invalidate the proceedings at any General meeting.

31. All business shall be deemed special that is transacted at an Extra-Ordinary Meeting, and all that is transacted at an Ordinary Meeting with the exception of the consideration of the accounts, balance sheets.  The Ordinary reports of the Committee and Auditor or Auditors, the election of officers and of the committee and the fixing of the remuneration of the Auditor or Auditors.

32. The present address of the Club is Guru Mansion, 1st Floor, 123/1, T T K Road, Chennai - 600 018

33. No business shall be transacted at any General Meeting unless a quorum of members is present at the time when the meeting proceeds to business.  Save as herein otherwise provided 15 members personally present shall be a quorum.

34. The President shall preside as Chairman at every General Meeting of the Club.  Failing him, the Chairman shall be appointed by the committee.  In case of an equality of votes the Chairman shall be entitled to a second or casting vote.

35. Every member shall have one vote at any meeting and no more.  No member shall be entitled to vote at any meeting unless all moneys then due from him to the club have been paid.  

36. At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands only and voting by proxies shall not be allowed.

37. A notice may be given to any member either personally or by sending it by post to him to his registered address or (if he had no registered address in India) to the address, if any, within India supplied by him for the giving of notices to him.

38. When a notice is sent by post service of notice shall be deemed to be effected by properly addressing, prepaying and posting a letter containing the notice and unless the contrary is proved, to have been affected at the time at which the letter would be delivered in the ordinary course of business.

39. Any notice required to be given by the Club to the members or any of the them and not expressly provided for by these presents, shall be sufficiently given if given by advertisement and any notice required to be, or which may be given by advertisement shall be advertised once at least in one or more Madras daily newspapers.

40. If upon such dissolution of the Club, there remains, after the satisfaction of all the debts and liabilities, any property whatsoever, the same shall not be paid or distributed among the members of the Club, but shall be given or transferred to some other institution or society having objects similar to the objects of the Club and enjoying exemption under section 11 and section 80 G of the Income Tax Act at or before the time of dissolution

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